Proposal · Millrace Bookkeeping
On our call you named two problems. You learn which kitchen made money a quarter too late, and the invoices eat your Sunday nights. Every level below fixes the first. Levels 2 and 3 fix the second. Pick one and reply with its number.
$1,450a month
We keep the books. You keep paying the bills and running payroll.
Your timeAbout 6 hours a week, as now
$2,350a month
Everything in Level 1, and the bills and payroll move to us.
Your timeAbout 30 minutes a week
$3,400a month
Everything in Level 2, and someone to plan with.
Your time30 minutes a week, plus the monthly hour
One question settles it: who should pay the bills and run payroll next year?
you like doing the bills yourself and only want each month closed on time. It costs the least and changes the least.
you want Sunday nights back. This is the one we'd pick for you. The $900 a month between Level 1 and Level 2 turns about six hours of your week into one 30-minute approval on Thursdays, and the Monday page shows which kitchen is slipping while you can still do something about it.
the fourth location turns from an idea into a lease you're about to sign. That can wait, because you can move up or down a level on the 1st of any month.
Us is Millrace. You is you or your managers. A dash means that job isn't part of the level.
| Job | Level 1 | Level 2 | Level 3 |
|---|---|---|---|
| Close each month by the 10th | Us | Us | Us |
| File sales tax | Us | Us | Us |
| Enter and pay supplier invoices | You | Us | Us |
| Run payroll and tips | You | Us | Us |
| Send the Monday page | – | Us | Us |
| Keep a cash forecast and budget | – | – | Us |
| Meet every month to plan | – | – | Us |
| Fee | Level 1 | Level 2 | Level 3 |
|---|---|---|---|
| Each month | $1,450 | $2,350 | $3,400 |
| 12 months of 2027 | $17,400 | $28,200 | $40,800 |
| One-time catch-up | $3,600 | $3,600 | $3,600 |
| First-year total | $21,000 | $31,800 | $44,400 |
The catch-up is the same at every level. Your books are closed through July, so it covers August to December 2026: five months for three restaurants at $240 per restaurant per month. It's finished by January 29.
Fees are billed on the 1st. The catch-up is billed half on December 7 and half when it's done. There's no minimum term: tell us by the 15th to change level or stop from the 1st. These prices hold through December 2027. Your payroll and bill-pay software stay in your name, about $210 a month paid to those providers, as today.
Send Tess a 1, 2 or 3 by Friday, December 4. If you're torn between two, start at the lower one and move up when you're sure.